Executive Assistant

Date: 28 May 2025

Country: United Kingdom

Function: Administration

Sub-Function: Administration

About Us

We are a global leader in food & beverage ingredients. Pioneers at heart, we operate at the forefront of consumer trends to provide food & beverage manufacturers with products and ingredients that will delight their consumers. Making a positive impact on people and planet is all part of the delight. With a deep-rooted presence in the countries where our ingredients are grown, we are closer to farmers, enabling better quality, and more reliable, traceable and transparent supply. Supplying products and ingredients at scale is just the start. We add value through our unique, complementary portfolio of natural, delicious and nutritious products. With our fresh thinking, we help our customers unleash the sensory and functional attributes of cocoa, coffee, dairy, nuts and spices so they can create naturally good food & beverage products that meet consumer expectations. And whoever we’re with, whatever we’re doing, we always make it real.

Job Description

The Executive Assistant to the C-Suite member is responsible for managing the smooth and efficient operations of the C-Suite's members day-to-day. They will provide administrative assistance in managing the operations of the member of the C-Suite, ensuring an efficient, productive, secure, and confidential work environment.

Main Responsibilities

Responsible for managing and monitoring the priorities and schedule of the member of the C-suite, including meetings, travel and pending tasks and responsibilities; stays cognizant of changing situations and priorities, make independent decisions on re-balancing administrative support priorities as required and keeps the member of the C-Suite constantly apprised of critical priorities.
Responsible for record keeping, management and ensuring that banking documents, approvals and correspondences are current and compliant with bank policies and requirements.
Monitor and follow up on documents, deadlines, and resource requirements.
Schedule recuring meetings and the administration of follow-ups from meetings, including establishing individual tasks, schedules and assignments and communicating with the relevant people both within and outside the organisation.
Organise logistics for external meetings, webinars, and training upon request (i.e., order meals, help with invitations, prepare documents, arrange translation services, evaluations etc.)
Manage the preparation, materials, presentations, and minutes of meetings, including the creation of draft PowerPoint Presentations.

Experience & Skills

A minimum of 10 years’ experience in administrative support at a professional level and at least 2 years’ experience at C-Suite level.
Exceptional organisational skills, with demonstrated experience maintaining order in a fast paced, deadline-driven international environment.
Demonstrated ability to frequently exercise advanced levels of judgement, tact, confidentiality, and diplomacy.
Exceptional command of the English language demonstrated by excellent written and verbal communication skills.
Advanced skills in Microsoft Word, Excel, PowerPoint, graphics, and Outlook; SharePoint experience highly desired.

ofi is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, nationality, disability, protected veteran status, sexual orientation, gender identity, gender expression, genetic information, or any other characteristic protected by law.

Applicants are requested to complete all required steps in the application process including providing a resume/CV in order to be considered for open roles.