Admin Supervisor

Date: 15 Dec 2025

Country: Nigeria

Location:

Iganmu Office, NG

Function: Administration

About Us

As a leading provider of high-quality food and beverage ingredients, we work with farming communities across the globe to grow, source and produce ingredients that are good for consumers, farmers, and the world around us. We supply household food brands and manufacturers worldwide with cocoa, coffee, dairy, nuts and spices ingredients which are often grown on our own farms and estates and sourced from hundreds of thousands of farmers across ~50 countries. Along with our diverse manufacturing and innovation capabilities, this means we can provide ingredients for a range of products, from a plant-based latte mix to an almond based snack bar or a dairy-free ice cream.  Making a positive impact on people and planet is a core component of our Purpose, to be the change for good food and a healthy future. With a deep-rooted presence in the countries where our ingredients are grown, we are closer to farmers, enabling better quality, and more reliable, traceable, and transparent supply. And whoever we’re with, whatever we’re doing, we always make it real.

Overview of the Position

The Admin Supervisor is responsible for overseeing all administrative operations to ensure smooth, efficient, and compliant business support services. The role covers immigration processing, fleet management, hotel and guest house oversight, facility coordination, vendor management, and general administrative support.

Responsibilities

Oversee daily administrative operations to ensure efficiency and compliance.
Coordinate all immigration processes including visas, work permits, and residency renewals.
Maintain accurate records of expatriate staff and ensure timely renewal of immigration documents.
Liaise with government agencies, consultants, and legal partners on immigration matters.
Manage company fleet operations including vehicle allocation, maintenance, repairs, and fueling.
Monitor driver performance and ensure compliance with safety and regulatory standards.
Track vehicle utilization and optimize fleet efficiency and cost control.
Oversee hotel and guest house operations to ensure cleanliness, security, and proper upkeep.
Arrange accommodation for staff, expatriates, and visitors as required.
Maintain relationships with hotels and housing vendors to secure competitive rates and quality service.
Manage vendor relationships and negotiate contracts for administrative services.
Oversee procurement of office supplies, equipment, and consumables.
Maintain accurate administrative records, reports, and documentation.
Ensure compliance with company policies, health and safety standards, and regulatory requirements.
Prepare periodic reports on administrative operations, fleet status, immigration updates, and facility performance.

Skills and Requirements

Bachelor’s degree in Business Administration, Management, or a related field.
Minimum of 5 years of experience in administrative management or a similar role.
Experience in immigration processes, fleet operations, or facility management is an advantage.
Strong understanding of administrative procedures and facility operations.
Proficiency in Microsoft Office applications.
Strong reporting and documentation skills.
Excellent organizational and multitasking abilities.
Strong leadership and team‑management capabilities.
Effective communication and stakeholder‑management skills.

Location: Lagos

ofi is an equal opportunity employer and values diversity. All qualified applicants will receive consideration for employment without regard to racial or ethnic origin, color, age, religion or belief, sex, nationality, disability, sexual orientation, gender identity, gender expression, genetic information, or any other characteristic protected by applicable law.

Applicants are requested to complete all required steps in the application process including providing a resume/CV in order to be considered for open roles.