Payroll and Administration Supervisor

Date: 19 Nov 2024

Country: Cote d'Ivoire

Function: Human Resource

Sub-Function: Payroll

About Us

We are a global leader in food & beverage ingredients. Pioneers at heart, we operate at the forefront of consumer trends to provide food & beverage manufacturers with products and ingredients that will delight their consumers. Making a positive impact on people and planet is all part of the delight. With a deep-rooted presence in the countries where our ingredients are grown, we are closer to farmers, enabling better quality, and more reliable, traceable and transparent supply. Supplying products and ingredients at scale is just the start. We add value through our unique, complementary portfolio of natural, delicious and nutritious products. With our fresh thinking, we help our customers unleash the sensory and functional attributes of cocoa, coffee, dairy, nuts and spices so they can create naturally good food & beverage products that meet consumer expectations. And whoever we’re with, whatever we’re doing, we always make it real.

Product Information

Cocoa

We’re a super specialist in all things cocoa – beans, powders, butters and beyond. In fact, we are the number one
cocoa bean supplier globally with a leading presence in 10 key producing countries across Africa, Asia and South America. In our direct sourcing, our traceability from the farm to the factory allows us to drive sustainable practices across the cocoa supply chain.

Job Description

The payroll supervisor is responsible for collecting, checking and processing the components of each employee's remuneration in order to produce pay slips. They also carry out certain technical and administrative procedures relating to personnel management (social security declarations, paid leave management, etc.).

Key Deliverables

Drawing up pay slips

Social security declarations and relations with social security bodies

Personnel administration

Operational Effectiveness

Prepare pay slips by collecting and analysing all the necessary information (working time, paid holidays, overtime, bonuses, taxes, contributions, sickness, increases, advance payments, etc.).
Checks and enters data relating to the preparation of pay slips in the payroll software ( ).
Produce payslips in compliance with employment regulations, legislation and the company's HR policy.
Manage the updating of payroll software settings.

Drawing up the company's tax and social security returns (employee and employer contributions, Urssaf, pension funds, health insurance, provident funds).
Maintain relations with social security bodies.
Draw up the DSN (nominative social declaration) (monthly management and transmission of company data to declare and pay contributions to social organisations).

Organizational Effectiveness

Ensure that social and employment law is applied (pay, working hours, holidays, collective agreements, etc.).
Handle recruitment formalities (DPAE [declaration prior to recruitment], drawing up job descriptions, drafting employment contracts) and employee departures (termination, calculation of compensation and final settlement, portability).
Participating in personnel administration activities (e.g. monitoring absences and leave, amending employment contracts).
Drawing up summary documents: management charts, payroll, entries and/or exits.
Draw up standard certificates (work certificate, sick leave, certificate, etc.).
Draw up the social balance sheet (for companies with more than 700 employees).

Carry out post-payroll work (archiving, payment of social security contributions, etc.).

Requirements

Good command of Microsoft Office

Professional English required.

Diploma required:

Bac +3/4 , BTS, DUT or license in human resources, business management or law.

ofi is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, nationality, disability, protected veteran status, sexual orientation, gender identity, gender expression, genetic information, or any other characteristic protected by law.

Applicants are requested to complete all required steps in the application process including providing a resume/CV in order to be considered for open roles.