Payroll and Administration Supervisor 1

Date: 18 Mar 2026

Country: Cote d'Ivoire

Location:

Abidjan HO, CI

Function: Human Resource

About Us

We are a global leader in food & beverage ingredients. Pioneers at heart, we operate at the forefront of consumer trends to provide food & beverage manufacturers with products and ingredients that will delight their consumers. Making a positive impact on people and planet is all part of the delight. With a deep-rooted presence in the countries where our ingredients are grown, we are closer to farmers, enabling better quality, and more reliable, traceable and transparent supply. Supplying products and ingredients at scale is just the start. We add value through our unique, complementary portfolio of natural, delicious and nutritious products. With our fresh thinking, we help our customers unleash the sensory and functional attributes of cocoa, coffee, dairy, nuts and spices so they can create naturally good food & beverage products that meet consumer expectations. And whoever we’re with, whatever we’re doing, we always make it real.

Product Information

Cocoa

We’re a super specialist in all things cocoa – beans, powders, butters and beyond. In fact, we are the number one
cocoa bean supplier globally with a leading presence in 10 key producing countries across Africa, Asia and South America. In our direct sourcing, our traceability from the farm to the factory allows us to drive sustainable practices across the cocoa supply chain.

Job Description

The Payroll In‑Charge is responsible for managing end‑to‑end payroll operations with accuracy, confidentiality, and compliance.

This role ensures all employees are paid correctly and on time, while maintaining compliance with labor laws, tax regulations, and company policies.

The Payroll In‑Charge also plays a key role in process improvement and employee support regarding payroll‑related matters.

The payroll supervisor is responsible for collecting, checking and processing the components of each employee's remuneration in order to produce pay slips.

They also carry out certain technical and administrative procedures relating to personnel management (social security declarations, paid leave management, etc.).

Key Deliverables

Payroll Processing

Manage full‑cycle payroll for all employees (monthly, weekly, or bi‑weekly).
Validate all salary inputs including attendance, overtime, bonuses, deductions, leaves, commissions, and allowances
Verify payroll results through detailed audits and reconciliations before approvals.

Compliance & Documentation

Maintain compliance with labor laws, tax laws, and social security regulations.
Prepare statutory returns and payment schedules (tax declarations, pension/insurance contributions, etc.).
Update payroll policies and procedures when regulations change.

Data Management

Maintain updated employee records in HR/payroll systems.
Process new hires, promotions, terminations, transfers, and salary adjustments.
Reconcile payroll data with Finance for accounting and reporting purposes.

Employee Support

Respond promptly to employee queries related to salary, deductions, payslips, and leave balances.
Provide clear explanations regarding payroll rules and policies.

Reporting & Analysis

Prepare monthly payroll summaries and cost reports for management.
Support budgeting and forecasting activities with accurate payroll data.

Operational Effectiveness

Prepare pay slips by collecting and analysing all the necessary information (working time, paid holidays, overtime, bonuses, taxes, contributions, sickness, increases, advance payments, etc.).
Checks and enters data relating to the preparation of pay slips in the payroll software ( ).
Produce payslips in compliance with employment regulations, legislation and the company's HR policy.
Manage the updating of payroll software settings.

Drawing up the company's tax and social security returns (employee and employer contributions, Urssaf, pension funds, health insurance, provident funds).
Maintain relations with social security bodies.
Draw up the DSN (nominative social declaration) (monthly management and transmission of company data to declare and pay contributions to social organisations).

Organizational Effectiveness

Key Skills & Competencies
- Strong understanding of payroll processes and statutory regulations.
- High accuracy and attention to detail.
- Excellent analytical and numerical skills.
- Strong confidentiality and ethical behavior.
- Ability to work under pressure and meet strict deadlines.
- Proficiency in payroll systems and Microsoft Excel.
- Strong communication and customer‑service orientation.
- Problem‑solving and process‑improvement mindset.
Key Performance Indicators (KPIs)
- Payroll accuracy rate.
- On‑time payroll delivery.
- Employee satisfaction with payroll services.
- Efficiency of payroll processes and reporting.

Requirements

Qualifications & Experience

Bachelor’s degree in HR, Finance, Accounting, or related field.
2–5+ years experience in payroll operations (depending on company level).
Experience with payroll software (e.g., Sage, SAP, or local payroll systems).
Knowledge of labor laws and statutory compliance requirements.
Experience in a multinational or high‑volume environment is an advantage.
Professional English required.

ofi is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, nationality, disability, protected veteran status, sexual orientation, gender identity, gender expression, genetic information, or any other characteristic protected by law.

Applicants are requested to complete all required steps in the application process including providing a resume/CV in order to be considered for open roles.

Payroll and Administration Supervisor 1

Job Description

The Payroll In‑Charge is responsible for managing end‑to‑end payroll operations with accuracy, confidentiality, and compliance.

This role ensures all employees are paid correctly and on time, while maintaining compliance with labor laws, tax regulations, and company policies.

The Payroll In‑Charge also plays a key role in process improvement and employee support regarding payroll‑related matters.

The payroll supervisor is responsible for collecting, checking and processing the components of each employee's remuneration in order to produce pay slips.

They also carry out certain technical and administrative procedures relating to personnel management (social security declarations, paid leave management, etc.).

Key Deliverables

Payroll Processing

Manage full‑cycle payroll for all employees (monthly, weekly, or bi‑weekly).

Validate all salary inputs including attendance, overtime, bonuses, deductions, leaves, commissions, and allowances

Verify payroll results through detailed audits and reconciliations before approvals.

Compliance & Documentation

Maintain compliance with labor laws, tax laws, and social security regulations.

Prepare statutory returns and payment schedules (tax declarations, pension/insurance contributions, etc.).

Update payroll policies and procedures when regulations change.

Data Management

Maintain updated employee records in HR/payroll systems.

Process new hires, promotions, terminations, transfers, and salary adjustments.

Reconcile payroll data with Finance for accounting and reporting purposes.

Employee Support

Respond promptly to employee queries related to salary, deductions, payslips, and leave balances.

Provide clear explanations regarding payroll rules and policies.

Reporting & Analysis

Prepare monthly payroll summaries and cost reports for management.

Support budgeting and forecasting activities with accurate payroll data.

Operational Effectiveness

Prepare pay slips by collecting and analysing all the necessary information (working time, paid holidays, overtime, bonuses, taxes, contributions, sickness, increases, advance payments, etc.).

Checks and enters data relating to the preparation of pay slips in the payroll software ( ).

Produce payslips in compliance with employment regulations, legislation and the company's HR policy.

Manage the updating of payroll software settings.

Drawing up the company's tax and social security returns (employee and employer contributions, Urssaf, pension funds, health insurance, provident funds).

Maintain relations with social security bodies.

Draw up the DSN (nominative social declaration) (monthly management and transmission of company data to declare and pay contributions to social organisations).

Organizational Effectiveness

Key Skills & Competencies

Strong understanding of payroll processes and statutory regulations.

High accuracy and attention to detail.

Excellent analytical and numerical skills.

Strong confidentiality and ethical behavior.

Ability to work under pressure and meet strict deadlines.

Proficiency in payroll systems and Microsoft Excel.

Strong communication and customer‑service orientation.

Problem‑solving and process‑improvement mindset.

Key Performance Indicators (KPIs)

Payroll accuracy rate.

On‑time payroll delivery.

Employee satisfaction with payroll services.

Efficiency of payroll processes and reporting.

Requirements

Qualifications & Experience

Bachelor’s degree in HR, Finance, Accounting, or related field.

2–5+ years experience in payroll operations (depending on company level).

Experience with payroll software (e.g., Sage, SAP, or local payroll systems).

Knowledge of labor laws and statutory compliance requirements.

Experience in a multinational or high‑volume environment is an advantage.

Professional English required.